Are you looking for somewhere to live?
Request a TenancyAs a tenant you are responsible for how the property is used and certain aspects of maintenance. In this section you can find information and support to assist you in looking after your home.
What are the tenant’s responsibilities?
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Paying Rent:You must ensure your rent is paid in full and on time and you should not allow your account to go into arrears. You can contact the payments team using the details listed in the useful contacts.
Direct Debit - Paying by direct debit is the easiest way to pay. Money goes directly from your bank account so that your rent will always get paid on time. If you would like to pay by direct debit please download a form here or contact us to send you a form in the post. Please note if you want to pay by direct debit on a monthly basis the money is called on the last Thursday of each month and leaves your account on the following Monday.
By Credit / Debit card - At the start of your contract we will order a rent payment card for you. Use your rent payment card to pay your rent by cash. Make sure you keep your receipt.
By Standing Order - You can call Shaw healthcare on 029 2167 4268 to pay your rent using a credit or debit card. You can also set-up a recurring payment on your card so the rent is paid automatically subject to there being sufficient funds.
By Faster Payment - you can transfer money direct from your bank account using Faster Payments. You will need to include your tenancy number as the reference when making any payments using this method. Please contact us on 029 2167 4268 for our bank account details if you want to make a payment in this way.
Welfare Benefits
Housing Benefit - You may qualify for housing benefit if you have a low income or receive certain benefits. It is however your responsibility to make a claim and to provide any supporting information.
Universal Credit - If you receive Universal Credit please make allowances for your rent and make sure the appropriate amount is paid to Shaw healthcare.
Discretionary Housing Payment (DHP) - You may be eligible for a DHP if you already receive either Housing Benefit or the housing element of Universal Credit.
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Annual Boiler Service: You must allow our gas service engineers access each year to service your boiler to ensure it is safe and working correctly. You do not need to pay for the annual boiler service.
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Cleanliness: You should keep the property clean and dispose of any rubbish regularly.
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Reporting Repairs/Responsibility for Damaged Property: You should tell us promptly when repairs are needed so we can address them quickly. We may charge you for any repairs or damage caused while you are responsible for the property. These are known as chargeable repairs.
- Smashed glass
- Loss of keys
- Broken sanitary ware (i.e. toilets, sinks)
- Damage to internal doors
- Damage to kitchen worktops or kitchen units
- Damage to external doors
- Failure to allow access for arranged appointments
- Gas servicing
- Electrical servicing
- Gas leaks
- Burst water pipes
- Carbon monoxide alarm alerts
- Loss of all heating
- Uncontainable leaks
- Blocked toilet when sole toilet in dwelling
- Unstable brickwork
- Bad roof leaks
- Securing the property
If the repair you are reporting is an emergency or urgent, please call our Property department on 029 2036 8698.
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Responsible Behaviour: You should behave responsibly and within the law whilst in the property. You are also responsible for the behaviour of any visitors to the property.
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Property Usage: You must request our permission if you plan to run a business from the property or use it for anything other than as a domestic dwelling for yourself.
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Property Changes: You must obtain prior written permission from us if you wish to make any changes to your property.
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Residency Changes: You must keep us informed about who is living in the property.
How do I apply for a Shaw rental property?
The first step is to complete and return an application form and we will then enter you onto our waiting list. When a suitable property in one of the areas you’ve applied for becomes available we will carry out various credit and affordability checks. We may also ask for a reference from your employer and / or a previous landlord. If these checks are passed we will contact you to arrange a viewing and, if you are happy with the property, we will ask you to sign a tenancy agreement (sometimes called an Occupation Contract).
What happens to the personal information I supply to you?
Any personal information you supply to us will be treated confidentially and held in compliance with General Data Protection Regulations (GDPR).
What’s in the tenancy agreement?
The tenancy agreement outlines all the rules to which both parties must comply in relation to the rental of the property. To see your responsibilities and rights as a tenant please refer to the downloadable tenant pack.
Do I need to pay a deposit?
In some circumstances we will request a deposit from you which we are required to register with an approved Tenancy Deposit Scheme. If you need to pay a deposit we will give you the details of the scheme explaining where your deposit is held.
What does a Tenancy Deposit Scheme do?
A Tenancy Deposit Scheme will protect the money for you and can help should there be a dispute about the deposit at the end of the tenancy.
Who is responsible for notifying the utility companies that I’m moving in?
Unless otherwise agreed, we will take any meter readings at the beginning and at the end of the tenancy. However, as the tenant, you are responsible for notifying the Utilities and Council Tax of the change of occupier. Unless stated in your tenancy agreement, you will be solely responsible for paying these accounts. You will also be responsible for arranging and paying for any telephone and television services installed at the property.
Do I need my own insurance?
Tenants are responsible for the safekeeping of any personal possessions they own whilst living in the property and it would be advisable to take out an appropriate contents insurance policy which will be at the tenant’s cost.
Is there a complaints procedure?
Any complaint, whether this be by a third party about an existing tenant or by a tenant to the landlord, should in the first instance be made to the Housing Officer. The Housing Officer will then investigate and usually discuss the matter with the tenant advising of any action that is to be taken. In the event of complaints made by a tenant regarding property repairs, these will usually be passed to Shaw’s Property department to investigate and respond.
Where a number of complaints are made against the same tenant we will consider taking action to end the tenancy if the tenant is found to be in breach of their tenancy agreement.
Am I allowed to have pets in the property?
One cat or dog is permitted per property. If you have more than one pet please let us know. Where you have more than one pet you may need to pay a bond equivalent to 5 weeks of rent.
Is Shaw a housing association or private landlord?
Shaw is not a housing association – we operate as a private landlord, providing domestic rental properties and managing them independently.
What do I do if I’m struggling to pay the rent?
If you are experiencing financial difficulties and are unable to pay your rent please contact us as soon as possible as we prefer to work with and support our tenants but can only do so if we are notified.
You may also want to obtain third party advice from organisations such as Citizens Advice (0800 702 2020) or Shelter (08000 495 495)
What if I want to end the tenancy?
If you wish to end your tenancy you will need to provide at least 4 weeks’ notice in writing. You can do this by sending an email to This email address is being protected from spambots. You need JavaScript enabled to view it. or by writing to:
Housing Officer
Shaw healthcare
Ty Shaw, Links Court
Links Business Park
St Mellons
Cardiff
CF3 0LT
Once notice has been given by you we will provide details of the process and timing for the return of the keys to the property.
Rent will need to continue to be paid until the notice period ends and the property has been vacated.